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Lex Liberorum Pax

Privacy Policy

Privacy Policy

Effective Date: 12/25/2023

Last Updated: 12/16/2025

Lex Liberorum Pax LLC (“Lex Liberorum Pax,” “LLP,” “we,” “us,” or “our”) is committed to protecting the privacy, confidentiality, and security of the information entrusted to us. This Privacy Policy explains how we collect, use, store, disclose, and safeguard personal information obtained through our website, programs, services, communications, and related platforms.

By accessing our website or engaging our services, you acknowledge and agree to the practices described in this Privacy Policy.

Who We Are

Lex Liberorum Pax is a private, non-attorney educational, organizational, and strategic support institute. We are not a law firm and do not provide legal advice or legal representation. Our services are educational, administrative, organizational, and strategic in nature, designed to support individuals, families, and professionals navigating complex legal, procedural, and jurisdictional environments.

Information We Collect

We collect information necessary to deliver our services effectively, responsibly, and securely. This may include:

  • A. Personal Information
  • Full name
  • Email address
  • Phone number
  • Mailing address
  • Relationship to a defendant or client
  • Billing and payment information (processed via secure third-party providers)
  • B. Case-Related & Contextual Information
  • Case numbers, jurisdictions, and court details
  • Incarceration status and facility information
  • Attorney contact details
  • Discovery, PSR/PSI, sentencing, or procedural documents (when authorized)
  • Client goals, priorities, and timelines
  • Educational intake information
  • C. Audio & Voice Submissions
  • Recorded voice messages or memos submitted voluntarily
  • Transcriptions of audio recordings generated for internal review and support purposes
  • D. Digital & Technical Data
  • IP address
  • Browser type
  • Device information
  • Pages visited and interaction data
  • Cookies and analytics data (see Section 10)

How We Collect Information

  • We collect information through:
  • Website forms (including WPForms)
  • Client intake applications
  • Membership portal registrations
  • Legal Mail Program enrollments
  • 72-Hour Case & Options Review submissions
  • Phone calls, voicemail, SMS, and audio tools (Twilio / ElevenLabs)
  • Email communications
  • Uploaded documents and files
  • Payment and checkout systems (WooCommerce / Stripe / PayPal)

How We Use Information

  • Information collected is used solely for legitimate operational and service-related purposes, including:
  • Delivering educational and organizational services
  • Preparing Legal Mail and related materials
  • Managing membership and portal access
  • Conducting case and options reviews
  • Coordinating administrative workflows
  • Providing document organization and formatting support
  • Facilitating internal review and quality control
  • Communicating with clients and families
  • Processing payments and subscriptions
  • Maintaining records for compliance and security
  • Improving our services and user experience

We do not sell personal data.

Confidentiality & Authorized Information Sharing

  • All client information is handled with strict confidentiality. However, to best serve our clients, you acknowledge and authorize Lex Liberorum Pax to share limited and relevant information, only as necessary, with vetted third-party professionals, including:
  • Licensed attorneys (when authorized)
  • Private investigators
  • Mitigation specialists
  • Forensic consultants
  • International service providers
  • Financial or residency professionals
  • Printing, mailing, or technical service vendors
  • Such sharing occurs only:
  • With client consent,
  • Pursuant to signed authorizations,
  • As part of an activated engagement or retainer, or
  • When operationally required to deliver requested services.

We do not disclose information beyond what is reasonably necessary.

Legal Basis for Processing (GDPR / International Users)

  • For users located outside the United States, including the European Economic Area (EEA), our lawful bases for processing include:
  • Consent
  • Contractual necessity
  • Legitimate interests (service delivery, security, operations)
  • Legal and regulatory compliance

Data Storage, Security & Retention

  • We employ administrative, technical, and physical safeguards to protect personal data, including:
  • Encrypted storage where appropriate
  • Restricted access based on role
  • Secure servers and HTTPS encryption
  • Two-factor authentication for internal systems
  • Secure document handling protocols

Data Retention:
We retain information only as long as necessary for service delivery, legal compliance, or legitimate business purposes. Standard retention periods may extend up to 7 years, unless otherwise required or requested for deletion where legally permissible.

Your Rights & Choices

  • Depending on your jurisdiction, you may have the right to:
  • Access your personal data
  • Request correction of inaccurate information
  • Request deletion (subject to legal obligations)
  • Withdraw consent
  • Request a copy of stored information
  • Opt out of non-essential communications

Requests may be submitted to:
privacy@lexliberorumpax.org

Communications

  • You may receive communications related to:
  • Service updates
  • Account or subscription notices
  • Legal Mail Program activity
  • Membership content
  • Administrative or operational matters

You may opt out of non-essential communications at any time.

Cookies, Analytics & Tracking

  • Our website may use cookies, analytics, and tracking technologies, including:
  • Google Analytics
  • Google Tag Manager
  • UTM tracking
  • Heatmaps or performance analytics

These tools help us understand usage patterns and improve functionality. You may manage cookie preferences through your browser settings.

Third-Party Services

  • We utilize third-party platforms to operate our services, including but not limited to:
  • WordPress & WooCommerce
  • WPForms
  • Zoho CRM
  • Google Workspace
  • Stripe / PayPal
  • Twilio
  • ElevenLabs
  • Cloud storage and automation tools

Each provider operates under its own privacy and security standards.

Children’s Privacy

Lex Liberorum Pax does not knowingly collect personal information from individuals under the age of 18 without parental or guardian involvement. If you believe a minor has provided information improperly, please contact us immediately.

International Transfers

Information may be processed or stored in the United States or other jurisdictions where our service providers operate. By using our services, you consent to such transfers.

Changes to This Policy

We may update this Privacy Policy periodically. Updates will be posted on this page with a revised “Last Updated” date. Continued use of our services constitutes acceptance of any changes.

Contact Information

Final Notice

Lex Liberorum Pax treats privacy not as a formality, but as a core principle. We recognize the sensitivity of the circumstances our clients face and are committed to handling all information with discretion, integrity, and care.

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Before You Continue — Please Read

Lex Liberorum Pax is not a law firm and does not provide legal advice or legal representation.

We operate as a consortium coordinator, justice-navigation, and counsel-facilitation platform.

Our role is to support individuals and families—many of whom are encountering the legal system for the first time, including complex state or federal matters—by helping them:

  • understand what is happening and what to expect,
  • organize and navigate their situation, and
  • identify, vet, and coordinate with appropriate licensed attorneys and allied professionals when needed.

All legal advice, legal strategy, and legal representation must come directly from licensed counsel retained by the client. Lex Liberorum Pax does not act as an attorney, law firm, or legal representative.

If you are facing an immediate deadline or time-sensitive situation—such as an arrest risk, detention hearing, court appearance, filing deadline, or other legal emergency—you should contact a licensed attorney in your jurisdiction as soon as possible.

Lex Liberorum Pax does not provide emergency legal representation.
However, in urgent circumstances, we may offer expedited educational triage, intake coordination,  and counsel-facilitation services to help orient you quickly and connect with appropriate professional resources. 

Expedited or emergency coordination services may involve additional or higher fees due to urgency and resource allocation.

I understand and acknowledge that Lex Liberorum Pax is not a law firm, does not provide legal      advice or legal representation, and that any legal decisions must be made by a licensed attorney or by me if I choose to proceed pro se.

Agree to Continue

Services and available resources may vary by jurisdiction (state, federal, or international).
 By continuing, you acknowledge and accept these terms.